SiteMail Help File v1.0
An Explaination Of Your In Box
Sending a message
Reading a message
Replying to a message
Forwarding a message

Help Logging In
If you forget your password
Notes about sending essays
Your "Sent Messages" Display
About Site Mail

An Explaination Of Your In Box:

Above is a picture of a typical In Box. You may click on the subject of any message to view the contents of the message. Use the other buttons to take the actions described on the buttons. The buttons on the inbox allow you to write a new message, check for new messages, Log Out or "quit" and review messages that you have sent.

Sending a Message:


In order to send a message, you will need to know only the username of the recipient of your message and of course the message you would like to send. There are several optional fields along with these listed below.

The To: Field - Select the user name to send the message to by clicking on this field. The click will show you a pull down menu of possible recipients as such:
Notice that the Instructor is the only one that has a capitol letter before his name. Typically, only the instructor will have a capitol, however; there may be others assigned to this type of username. When you are sending a message to any user, simply click on thier name in the list. This will automatically enter the name in your field and will avoid any inconsistancies with appropriate recipients. The CC and BCC fields operate exactly the same in that they send carbon copy and blind carbon copies to the recipients chosen in their respective fields. You may have the option to choose ALL which will simply send a copy to everyone on the list as it appears when you click on it. Your username is also on this list and you may elect to send copies to yourself as reminder notices. Sending a message to ALL will result in the message being sent to you as well as any instructors. Note, the administrator of any site using this system has the ability to review all messages at any time. This is not a secured emailing system and your privacy is not protected so please do not expect confidential messages to go unseen. In other words don't slam the teacher on the message boards as they will probably see it!


Typing Your Message - It is highly recommended that you type your message in a word processor and use the cut and paste features of your computer to paste the message into the message box. Since you are typically sending essays, this is a good practice. It is the nature of the web to disconnect users without warning which can result in a loss of your essay. Typing the essay in a word processor such as Word or Simple Text will allow you to save the document until it is completed. Then you should find the "Select All" button (try ctrl+a) in your word processor then select the copy button (try ctrl+c) then click into the message box and Select Paste (try ctrl+v.) If you just have a brief message this is not neccesary but a word processor will offer you much more features than the text box in your browser. Pressing the tab key once will take you to the "Send Message Now" button. When you are done press this button to send the message. NOTE: Most of the control characters that make fancy layouts on your document will be removed when you send the message. We also reccomend keeping your format to a simple left justification.


Sent Messages - Click this button to review a list of messages that you have sent. The "Sent Messages Window" is very much the same as your In Box in that you click on the topic to display the message. Don't be dismayed if your document seems to have lost it's original luster. Your instructor is familiar with the limitations of your web browser and also knows that this is not an HTML course, so don't worry.


Reading a message - The read messages window has all the information and controls you need to properly review and reply to messages:

Displayed here are who the message was sent to (you), Who sent the message (From:) the date and time the message was sent. An Identifier for who is reading the message (better be you!), the subject of the message and the status of the message.
The status of the message is automatically updated as you interact with the message. You have no control over how the status is displayed.
The message is in the white box at the center of the control panel. The reply button is repeated at the bottom, this will come in handy if you are reading a long message.
Controls: The controls on this page include:
Reply to This Message with an "Include Original" Check Box, Should you reply to a message click in the small white box next to the reply button to make a check mark in the box, and the original message will appear in your reply. You can practice that here:
Replying to a message simply sets the recipient for you and switches to the "Send Messages" form. You can change the recipient in the reply window but keep in mind that the sender will not recieve it unless he is included in the recipients menu.
To forward a message read the message first, choose "Reply to This Message" and change the recipient to the user you want to forward the message to.


Help Logging In - The log in screen should be the first screen you see when you arrive at the message section.
You should only be required to log in once during any browser session. Your user name should appear in the dialog without your having to type it if you use the same computer. If you change computers alot then you may need to enter it at each computer. If it seems as if you cannot log in and you know you have your name and password correct, make certain your browser accepts cookies. You will find this under internet options or the preferences panel of your browser. This site is programmed to "remember" your cookie for up to one year.
If you forget your password, contact your instructor, he can easily determine your password and email it to you or tell you over the phone.

About Site Mail:
SiteMail has been exclusively designed for distance education courses, that utilize the internet to disseminate information and gather coursework from the students. Up until Site Mail was created, the usual method was to use internet message boards and email. The former methods were problematic, message boards allowed students to read other student's material and left the question open as to where the material originated. Email is also problematic, as some students would claim they never recived an email from the instructor, or that they sent an email the instructor never recieved.

SiteMail addresses all of these issues. First, SiteMail is exclusive. Exclusiveness means that users recieve and send private messages with instructors and other students. Students are not able to review other student's work before making work of thier own. Secondly, SiteMail addresses the issues of email by recording everything the student does with regards to the site. My appologies to the potential cheaters out there, but there is a record of every message you have viewed, replied to, deleted or sent on a website using SiteMail. (No Offence to the 99% of you honest students) Furthermore, Sitemail retains all the data until the end of the course. Finally, SiteMail Makes it easier to ensure that your messages get to the right person by listing the users and administrators names instead of making you type them in.
Thanks for reading, Hoss (The Creator of Sitemail)